How to find a hiring manager's email

Applying for jobs is now easier than ever, but how to find a hiring manager's email can still be a challenge.

While tools like LinkedIn's Easy Apply allow you to submit applications quickly, standing out in a sea of applicants requires more effort. Emailing the hiring manager is a powerful way to differentiate yourself, but knowing how to find a hiring manager's email isn't always straightforward.

In this article, you'll discover effective methods on how to find a hiring manager's email and what to include in your message.

Plus, you’ll gain access to our exclusive template that outlines the key elements you should incorporate when reaching out to the hiring manager. Learn how to find a hiring manager's email and make your application shine!

Why you should find a hiring manager's email

Knowing how to find a hiring manager's email is crucial for making your job application stand out. By reaching out directly to the hiring manager, you create a personal connection that can significantly increase your chances of landing an interview.

Understanding how to find a hiring manager's email not only helps you differentiate yourself from other applicants, but it also allows you to send a personalized thank-you note after your interview.

In both scenarios, going the extra mile to connect directly with the hiring manager can work to your advantage and enhance your job search success.

Learn how to find a hiring manager's email and take your application strategy to the next level!

Is it OK to directly email the hiring manager?

Unless stated otherwise in the job description, it is almost always a good idea to communicate directly with the hiring manager.

Don't feel like you're being too "pushy" or "over the top." You're being ambitious and the hiring manager will admire your tenacity.

How to find a hiring manager's email

If you're looking for a hiring manager's email address or contact information, try these septs to help you find it:

Look at the job posting

This is an obvious one, but just in case you forgot, be sure to read the job description thoroughly to see if the company included the hiring manager's email address.

Check their LinkedIn profile

Another basic step, but probably one of the easiest ways to find a hiring manager's email.

Some jobs will link the hiring manager directly on the job posting and you can view their LinkedIn profile, click "contact info", and their email address along with other basic contact information may pop up.

You may need to connect with them first to access their contact information.

Search social media

People often link their personal websites and/or portfolios on their social media profiles, so it can be beneficial to look up the hiring manager's name on platforms like Instagram and Twitter.

You can follow them, engage with their content and even send them a direct message.

Search Google

Performing a basic search on Google is a quick way for you to find a hiring manager's email.

Search for keywords related to the role, like the company name + “director of marketing” or “CMO.” You can use these templated search examples to speed up your search:

• [First and last name] email

• [First and last name] [company name] email

• [First and last name] [job title] email

• [First and last name] [location]

• [First and last name]@[company URL]

To take your search to the next level, use these search operators:

• “” around your keyword to search only for exact matches. For example, searching for “[email protected]” will bring back only results that include this exact phrase.
• @ before a username searches for that specific social media handle. For example, you might google @natalieepeterss to find her social media profiles.

Check the company's website

Sometimes the company's website may feature a team directory with all of the employees. Along with the list of employees you may also find their picture, department, job title, and email address.

Ask a coworker or someone from HR

If your search to find the hiring manager's email starts to feel unsuccessful, don't be afraid to just ask someone for it.

Your best bet is going to be by asking someone who works at the company. You can do some LinkedIn sloothing to find the contact information of a coworker and ask them for the hiring manager's email.

HR is another helpful resource and since they're directly involved with the hiring process, they can easily help you find a hiring manager's email.

Call the company directly

Calling the organization's direct line may seem like a long shot, but you miss 100 of the shots you don't take.

You can say something like: "Hi, I'm applying for the [job title] position and I would love to connect with the [hiring manager's name], the hiring manager, to emphasize my interest and qualifications for the role. What is best email address for me to reach them at?"

The worst they can say is no so shoot your shot!

Use a software

It's 2022 and you better believe somebody already built an app for this. 

Save yourself some time by using software's built specifically to find people's contact information on the internet.

Rocketreach and Hunter.io are both softwares that allow you to connect directly with the right decision makers, using the a large database of emails and direct dials.

You can copy and paste a LinkedIn profile or search name + company name to discover a hiring manager's email.

What to say in your email to a hiring manager

Here's what to include in your email once you find the hiring manager's email. You can also read our other article on how to write a follow-up email for a job (with template).

Use an enticing subject line

Hiring managers are typically busy people, especially wen they're actively hiring for a position. To ensure that the hiring manager opens your email, make your subject line intriguing.

You can be playful and use something personal about them they may have included in their LinkedIn profile or you can keep it professional and use your subject line to clearly state the purpose of your email.

Do whatever feels most like you. Either way, you can't go wrong.

Keep your email brief

People skim, they don't read, so draft your email accordingly. Be respectful of the hiring manager's time and keep your message short and easy to skim.

Keep your introduction short and keep the focus on the value you can provide to the hiring manager and to the company.

Highlight your qualifications

There are a million things that make you special, but narrow them down to just a few of your best qualifications that are relevant to the position.

Explain why you are the ideal candidate and why you would be a great addition to their team.

Attach your application materials

Include everything the hiring manager needs to get a holistic view of who you are. Include all your application materials like your resume, cover letter and a link to your portfolio.

Let them know that the documents are attached and which you included.

Include a call-to-action

Make your email easy to reply to by ending it with a clear CTA.

Example CTA's include, "Do you have any questions about my resume?" or "Do you need any additional information regarding my application?" or "Can we meet to discuss the position further?"

Email templates when contacting a hiring manager

Once you find the hiring manager's email, here are some templates you can use when contacting them.

Email template #1

Hi [name],

I hope your week is going well.

My name is [your name] and I recently applied to your [job name] position. I think I'm a great fit because [reasons you're a great fit].

For your convenience, I've attached my application materials. 

Would you be open to a 20 minute chat later this week to discuss the role further?

Thank you for your time.

Best,

[your name]

[your LinkedIn profile link]

Email template #2

Hi [hiring manager name],

I hope your week is off to a great start.

I recently applied for your [position title] position. You must be busy reviewing applicants, but I wanted to reach out to see if you had any updates on your decision timeline.

I'm extremely interested in this role because I believe my experience, specifically [name an experience or skill that's highly relevant to the position], fit the role perfectly and would make me a valuable addition to your team.

For your convenience, I've attached my application materials. Please let me know if you need any additional information. I can be reached at [phone] or [email]. I look forward to hearing from you.

Best,

[your name]